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Information of kyoto University Research Information Repository ( KURENAI )

京都大学学術情報リポジトリ Kyoto University Research Information Repository

Kyoto University Research Information Repository(KURENAI)

Here you can read news and information about the Kyoto University Research Information Repository (KURENAI). (Last updated on October 25, 2013)

Registration Application Forms and Other Public Relations Materials

Registration of Content

How to Register Content

If you wish to register your content on KURENAI for open access, please contact us.
We will register it in the Repository database for you, but will register it only after checking the status of its copyright with respect to the original publisher, etc. and ensuring that the submitted content has no problems regarding copyright or any other rights.

Eligibility for Registration
Any current or former staff members or students of Kyoto Universityare eligible to register content provided that they were involved in the preparation of the content. Registered content does not need to be removed even after you have moved to another institution or graduated from Kyoto University.
Content to Be Registered
Any academic output or intellectual products created from educational or research activities at Kyoto University may be contributed to KUREANAI. In particular, they include peer-reviewed journal articles, dissertations, theses, bulletin papers, grants-in-aid for scientific research reports, preprints, technical papers, conference papers, lecture or symposium papers, lecture transcripts and teaching materials.
How to Submit Content
To submit a small-size electronic file:  Send it as an e-mail attachment.
To submit a large-size electronic file or multiple content:   Send a copy on appropriate media, such as a CD-R disc, by intra-university mail, etc.
If you only have a print copy:  Send a print copy by intra-university mail, etc. We will scan it into a digital format.

※When sending content, attach the Kyoto University Research Information Repository Registration Form [Word or Text file] in the body of your e-mail message.
Also include metadata information (information about the content, such as the title, author, original publisher, page numbers, and keywords).
Example: Takashi Koga, Access to government information in Japan: a long way toward an electronic government?, Government Information Quarterly, 20(1), 47-62, 2003.
File Formats
You can submit content in any format including a PDF, Word, Excel, PowerPoint and TeX file (although we recommend that you convert your files into a PDF format for maximum security). You may save the main text and charts in separate files; we will later combine them together into a single PDF file. However, if you do, please note that you may not have a neat layout as you would from professional print publishers.

■Handling of Copyrights When Registering

  1. If you are the sole copyright holder, you can register the content on your own.
  2. If you and your coauthor(s) own the copyright, you can register the content with the agreement of your coauthor(s).
  3. For articles already published in an academic journal, in most cases, the copyright has been transferred to the original publisher under a copyright transfer agreement or manuscript submission rules. According to the SHERPA/RoMEO Project , 70% of academic journals--including those from major publishers like Elsevier, Nature--allow articles to be put on the server of the author’s institution for free public access. (Such publishers and journals are called Green Publisher and Green Journalrespectively.) In that case, you can register the content without obtaining further approval. However, because many publishing companies do not permit registration of their own files with layouts that they have created (although a small minority of publishers like AIP permit their files to be registered on the Web), you will be advised to submit the author’s final version of the file kept by the author. (For the definition of an "author’s final version," please see the chart below created by the Hokkaido University Library. Thank you, Hokudai!)

  4. If an academic society or publisher holds the copyright but does not permit papers to be offered for free public access on institutional servers, you will need to obtain the society’s or publisher’s approval before registering the content.

We will check the handling of copyrights with respect to publishers, such as 3 and 4 above, including the detailed conditions for authorization.

[参考]Survey on the copyright terms of Japanese academic societies (Japanese)

■Repository Content: Terms of Use

You may use the content in the repository within the terms of the Copyright Act.

Or, alternatively, copyright holders can minimize the hassle of handling such inquires by accepting usage under the terms of the Creative Commons "Attribution-NonCommercial-ShareAlike" Public License (Japanese law compliant version). For further details on this license, please see here.

Creative Commons is an international initiative that minimizes the obstacles or inconveniences arising from the use of materials published on the Internet and other media, such as authors (copyright holders) having to define the scope of copyright for their works of authorship or users having to make inquires to the author (copyright holder). It proposes a system of licenses to facilitate the reuse of the output of intellectual activities.

■Contact Us

For questions and inquiries about the Kyoto University Research Information Repository, please contact:

Electronic Resources Section, Kyoto University Library

Yoshida Honmachi, Sakyo-ku, Kyoto 606-8501, Japan
e-mail: mail address

※For our handling of personal information, please refer to Kyoto University’sPrivacy Policy.